Replacing Spreadsheets, Email, and Manual Handoffs

Scattered data

Specs in one place, the prices you negotiated in another, schedules and orders in a third, and no single source everyone trusts.

Manual re-entry

The same data is rekeyed by hand at every handoff, and every rekey is a fresh chance for a costly error, whether on the plate or on the invoice.

No audit trail

When something is wrong on the ramp or on the invoice, no one can trace who changed what, or when.

Meal definitions, recipes, allergen data, packaging, and pricing live here as versioned, approved records, so “which spreadsheet is current?” is no longer a question. Every downstream module reads this master, never a rekeyed copy.

Planning rules apply the right catering to every route, meal period, haul length, and aircraft type, turning your specifications into the catering plan for the entire schedule, without anyone rebuilding it by hand in a new sheet.

Version-controlled Galley Load Plans are managed directly in Paxia Galleys, replacing the Excel spreadsheets, redrawn Word documents, and emailed PDFs teams pass around today. Paired with Paxia Schedules, the system automatically determines which plan applies to each flight. When a plan changes, the affected caterer is notified and can pull the supporting reports and labels straight from the system, instead of waiting on the next email update.

Provisioning is generated from the live schedule and current passenger counts and pushed to caterers, so what’s loaded reflects the up-to-the-minute record, not the last phone call from the airport. A change propagates through the system instantly instead of triggering another round of manual updates.